Smart Entry

Centralized Document Production

Data Management

Data Analysis

Document Filing

Smart Entry currently provides document creation, import/export data management, and document archiving services to over 20 factories under a Fortune 500 company, processing nearly 100,000 documents annually.

Smart Entry's import export data management and electronic archiving services have revolutionized the archiving of import/export documents for businesses, eliminating the complexities of paper-based archiving and inventory management. Automation, reduced human error, and timeliness are its key benefits.

Smart Entry's services have reduced document archiving errors by 80% and overall costs by nearly 50%. The customs clearance comparison service has also significantly supported companies' internal customs control management, earning high praise from numerous clients.

Data Management and Document Archiving

Key Pain Points in Trade Compliance Management

Deficiencies in Fundamental Import/Export Data

Loss or incompleteness of archived documents when outsourcing declaration tasks, leading to gaps in records；

Group companies require internal audits for factories, but discrepancies and missing information in import/export documentation hinder compliance；

Customs authorities may question product codes, descriptions, and pricing, complicating access to historical declaration data and making verification difficult；

The accuracy and completeness of internal data within the company’s customs management system cannot be adequately verified。

AEO Certification Challenges

In the import/export compliance declaration process, the company lacks transparency regarding credit score deductions, making it difficult to monitor compliance status；

During customs inspections, the inability to promptly provide accurate and complete declaration documents and supporting materials poses compliance risks；

The company’s import/export document archiving system is insufficient, failing to meet AEO certification requirements and impacting qualification efforts；

Limited manpower and numerous suppliers make it challenging for the company to timely consolidate customs feedback data and related documents, impacting regulatory compliance。

Comparison of "Smart Entry" and Traditional
Archiving Models

Automation, Reduction of Human Error, and Timeliness

Reduces document archiving and operation error rates by 50% Lowers overall enterprise costs by 30-40%

Data Return from Customs Broker (including supporting documents, import/export summaries, and other relevant information)

Note:

The company’s employees need to request all documents and information from various agents or customs brokers based on the customs declaration number, and then collect and archive them (which is labor-intensive, time-consuming, and costly).

Customs brokers may handle archiving on behalf of the company, but the fees tend to be higher.

Data Return (including supporting documents, import/export summaries, and other relevant information)

Note:

The company may require this, but the process is complex and time-consuming, and few are willing to handle it voluntarily.

This service is typically charged, or customs fees are relatively expensive.

Customer Feedback

50%

Document Archiving Operation Error Rate

Reduced by 50%

90%

Labor Cost

Savings of approximately 90%

45%

Compliance Risk

Risk Management Capability Improved by 45%

Centralized Document Production

Industry Pain Points

Multiple Data Entries

The same data needs to be entered three times

Entry into the accounts of import/export companies

Entry by customs brokers into their systems

Entry into customs systems

High Reconciliation Costs

Each additional entry increases the error rate, doubling the cost

Matching accounts results in high relative costs

Lack of Transparency in Accounts

What is the status of customs clearance?

Where has the shipment reached?

Compliance Handling Issues

Time-consuming and costly compliance processes

Post-event risk management

Smart Entry Operating Model

Customer Feedback

30%

Customs Clearance Time

Reduced by 30%

30%

Customs Clearance Cost

Savings of 30%

45%

Compliance Risk

Risk Management Capability Improved by 45%

Partial List of Clients